I recommend only using the messages on this list as a starting point. The best thank you notes will include more detail.
Also, when sending a handwritten note or a thank you email, you will want to follow the template above. Be sure to include an opening and closing, and sign your name.
You can also review the full-length generic thank yous and other ways to say thank you so much. And complimenting the gift-givers can be good and an easy way to add some length to your note.
- Thank you for the gift. It’s exactly what I wanted for my birthday.
- Thank you for the generous gift.
- Thank you so much for the ______.
- I want to thank you for _____.
- I appreciate the thoughtful gift.
- I love the ____. Thanks a lot!
- Thank you very the very generous gift card.
- Thanks. You’re such a thoughtful friend.
- The day was special with you there. Thanks for coming.
- I appreciate your time and effort.
- Thank you for everything.
- Thanks a bunch for lunch yesterday.
- You’re a great hostess. Thanks for having us over for dinner.
- I love when you are the host for [lunch/book club/event] as you go the extra mile. Thank you for making it special.
- Your act of kindness will be remembered. How you helped ____ was amazing.
- I appreciate our friendship. Thanks for always being there for me.
- I’ve learned so much from you. Thanks for being a wonderful [boss/coworker/colleague/friend/mom/dad].
- I feel grateful for all the support you give me. Thanks for being my friend.
- I will be forever grateful to you.
- Thank you for the generous wedding gift. We will save it towards the downpayment on our house.
- You’re an amazing boss. Thanks for the [raise/recognition/promotion].
- You are an amazing friend. Thank you for your kindness as I went through a difficult time.
- The gift card was perfect. Thanks so much.
- Thank you for the donation. We appreciate your support.
- You’re a treasure! Thanks for your ongoing generosity.
There are hundreds (maybe thousands) of full-length thank you note examples on this site. Check here for the complete list of topics covered.
Viewing examples can help make it easier to write your notes by providing inspiration for your wording.
Remember that sincerity is appreciated by most gift-givers.
Thank You Note Etiquette
Keep in mind that etiquette is often subjective. Below are the etiquette “rules” I follow.
Should you send handwritten thank-you notes?
I like handwritten thank you note cards. They feel personal, and I enjoy shopping for cards.
There will be those that will say all thank you cards should be handwritten. However, I’m afraid I have to disagree with that. Sometimes a quick email is acceptable. And sending a text message is better than not saying thank you at all.
In general, handwritten notes can be used for any occasion but are more expected for wedding gifts, baby showers, graduations, or other events when people are invited via a paper (mailed) invitation.
You will need note cards or stationary, envelopes, recipient addresses, and stamps for handwritten notes sent via snail mail. And depending on the recipient, you could also consider adding stickers to the envelope.
Handwritten notes for coworkers or bosses can be handed to them or left on their desks. Asking for home addresses in a work situation may not be well received. Sending a professional thank you email is my preference for work situations. Also, post-interview thank you messages are usually sent by email instead of mailing them.
And don’t let lousy handwriting or other excuses keep you from handwriting notes. Writer slower. Print instead of writing in cursive. Be intentional and take your time.
Some people appreciate the gesture of a handwritten note more than others. Not everyone feels like they are a nice touch. I had a boss give me direct feedback once that handwritten notes didn’t mean anything to him. He was fine receiving an email or an instant message.
When Should You Send Thank You notes?
Sending your notes as soon as possible is a good guideline. However, aiming for within one week will help you get them done and not forget.
For events like weddings or graduations, where there are many gifts, you can take longer, perhaps two to three weeks. However, you can follow this guide to avoid getting overwhelmed when you have a hundred or more notes to write.
Also, if you have two occasions close together, it’s okay to wait until after the second occasion to write one thank-you note. For example, if your birthday is near Christmas, you could write one thank you note for your birthday gifts and Christmas gifts.
Should You Use Cards with a Pre-Printed Thank You Message?
What about the greeting cards you see at the store that come with a thank you message in them? Is it okay to use those for your thank you notes?
I recommend using blank cards that only have Thanks, Thank You, (or a picture or artwork of your choosing) on the front of the card. Then you can write your own personal message.
But the pre-printed cards are better than not sending a card at all. And you can still write a little note in them, instead of just signing your name. Ideally, you want to mention what you are thanking the person for.
If you do not want to buy any kind of cards, you can see if you like any of my free printable thank you cards.
What Do You Say in Thank You Notes?
Seeing a template can for writing how thank you card messages can look like a simple formula, but how can you apply the template to your situation?
There are many times in life when you might want to send a thank-you note. There are significant life events like wedding gifts, baby showers, a new baby, graduation, birthday parties, and other special occasions where you may receive lots of presents.
And then there are other occasions like dinner parties, meeting someone for lunch, or wanting to thank a boss when you want to send thank-yous to express your appreciation.
The thank-you note wording can vary depending on the event and recipient. For example, what you say in a thank you message to your boss for a gift card will be different than what you say to your sister.
I encourage you to browse through the sample notes on this site to see detailed examples of what you are thanking the recipient for.
To say thank you meaningfully, be specific about why you are saying thanks. This will help the feel more personal.
Learn more: What To Say in a Thank You Card