Example Thank You Notes For an Administrative Assistant

An administrative assistant may also be known as an administrative professional.

They do a variety of tasks depending on who they are working for. They often keep the office or workplace running smoothly behind the scenes. 

Administrative Professional’s Day

Administrative assistant’s day is on the third or fourth Wednesday of April. It’s the Wednesday of the last full week of April.

This year, it’s on April 26. You can check the future dates here.

Thanking your administrative assistant on admin professional’s day is expected. However, you can surprise your assistant by thanking them throughout the year!

You may want to recognize them with a small gift, such as a gift card. Or, if you have the authority and budget, I’m sure they would appreciate having the day off paid.

What To Thank the Administrative Assistant For:

Admins spend their days completing tasks that help others. 

  • Doing their job well. A good administrative assistant will keep things running well. Acknowledge their expertise. 
  • Helping you out when in a bind. At my former workplace, I have witnessed the administrative assistant helping people with little notice when in a tight spot.
  • Arranging the catering for an on-site event. I bet you are glad you didn’t have to do this yourself!
  • Managing your calendar. This could be setting up meetings or limiting the number of meetings you attend.
  • Organizing an event. Everyone knows when an event has problems, so be sure to say thank you to your event organizer when things go smoothly. 
  • Sending flowers on your behalf to your mom on her birthday.

Tip: Thank them for whatever they are doing that you appreciate! Be sure to thank them for something specific!

I recommend a handwritten card if you are at the same location as them. However, a thank-you email is OK too. Asking them for their home address is not good etiquette. 

Also, the administrative assistant you are thanking can be someone other than your personal assistant. This person could be an administrative assistant for your entire team, group, department, or company. 

And keep in mind that admin assistant job titles can vary, such as secretary, receptionist, and office administrator. 

If your assistant is a virtual assistant, read this post.

Administrative Assistant Template Thank You Note:

Dear [Administrative assistant name],

Thank you for helping me with [insert what they helped you with]. Your knowledge and skills are impressive and make this task much easier. I appreciate the time you took out of your day to assist me.

Thanks again,
[Your name]

Thank You Message to Administrative Assistant Examples

Here are more examples that you can use for inspiration. You should use the format in the template above when writing your handwritten note or email. The examples are only the thank you message part of the thank you note.

When your message is for Administrative Professional’s Day, you can end your note with “Happy Administrative Professional’s Day!”

#1 Thank you for keeping the office running so well! I’m glad I don’t have to think about the details of the office since you took over. I appreciate that people are coming to you first when an issue arises. For example, you did an excellent job resolving the problem with the air conditioning temperature level.

#2 I am always impressed with your willingness to help me. I appreciate that you came to my rescue when I was having problems setting up the projector in the conference room. Your quick troubleshooting abilities allowed for the meeting to start on time.

#3 Thank you for organizing the volunteer event at [place where the team volunteered] for my team. The team had a great time, and we bonded while volunteering. Your time was well spent lining this up for us.

#4 I want to let you know that I appreciate that you sent flowers on my behalf to my mom last week on her birthday. Unfortunately, as you know, I was traveling then and could not coordinate this myself. However, my mom loved the flowers! They made her day which made my day.

#5 You are amazing! I am thankful for how well you have organized the files. It is so much easier to find things now. I like your system!

#6 I’d be lost with you. Thank you so much for answering the phone and keeping my calendar organized. You’re a great assistant. 

#7 With sincere gratitude, I thank you for all that you do. You’re an amazing administrative professional. The restaurant you lined up for the cooperate executives dinner last week was the perfect choice. Thank you for helping me to look good! 

Thank You Messages for Admin Team

The messages in this section provide words of appreciation to thank a group of admin assistants. An individual thank-you note may feel more meaningful.

However, there may be situations when you want to email all the admin assistants at once. And remember to thank your admins for specific situations when you can. 

#1 Thank you all for your hard work as part of our administrative team. I am grateful for each of you and your contributions that keep our office running smoothly. 

#2 We appreciate your dedication to the company. Thank you for all that you do each day. You’re all excellent at your roles, and we are grateful for your expertise. 

#3 Thank you for all that you do for the office. We are glad to have each of you on the team. Each of you makes a positive impact behind the scenes everyday. 

#4 Thank you all for your recent teamwork and efforts to organize the files. Everyone seems to be pleased with the new system. I appreciate all of you for working late to get the task done outside of usual business hours. 

#5 Keep up the great work! The entire admin team is excellent. We thank all of you for helping things go smoothly at the employee appreciation day event. 

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Author: Heidi Bender

Title: Writer

Expertise: Thank You Notes


Heidi Bender is a writer and author who founded Tons of Thanks. She aims to help people write thank-you notes by providing examples and tips. She is the author of She is the author of A Modern Guide to Writing Thank-You Notes.