Virtual Assistant Thank-You Note Examples

Is your Virtual Assistant saving you time and therefore money? Are they awesome? Have you told them lately?

A Thank You to your virtual assistant

Virtual Assistants can do hundreds of tasks for you. I do not yet have a virtual assistant. I found this list of 101 of possible virtual assistant tasks and will use it as a basis for the thank-you note examples.

Your virtual assistant may also like a gift, but for this post, we will stick to thank-you notes.

Why should you thank the Virtual Assistant?

One goal of having a virtual assistant is to save time. They can do things that you either do not want to do, do not know how to do, or prefer to not do.

Matt McWilliams reports in his article, How to get others to perform at their highest level, that team leaders can increase productivity by 31% with recognition and praise.

Writing your virtual assistant a thank-you note occasionally is one way to praise them. The thank-you notes should thank them for something specific. “Thanks for the help” is too generic to be meaningful.

I also recommend sending handwritten notes sometimes as the person can display them on their desk or bulletin board as a visual reminder of your gratitude.

Virtual Assistant Thank-You Note examples:

Note: Items in brackets [example] should be replaced as appropriate.

Dear [person’s name],

Thank you for researching [insert topic] for me. The way you compiled the lists and organized the information made it very easy for me to write the blog post about [topic]. The post was a huge success!

Best regards,

Hey [person’s name],

I want to take a moment to let you know how much I appreciate your transcribing skills. Your accuracy for transcribing the podcasts is exceptional. We have received several emails thanking us for providing them and having the technical words spelled correctly has helped with our site SEO. I will be recommending you to [other podcastor] who is in search of transcription services.

All the best,
[your name]

Hi [person’s name],

Wow! I looked at the photos in dropbox today and am impressed with how well you have them organized. I will be able to find what I need much faster with the tags you’ve added. I used to spend hours looking for pictures on specific topics. Thank you for your patience with sorting through all of them!

[your name]

[person’s name],

Your social media sharing skills are excellent! I noticed a significant increase in shares, likes, and clicks since you’ve taken over posting to social media sites. I am amazed at your results. The Pinterest boards are much more organized now and are helping people find more information on topics they are interested in. Awesome work!

Kind regards,
[your name]

[person’s name],

I logged into [email service] today and noticed how well the lists are organized. This is not something I could have quickly accomplished on my own. I greatly appreciate your help with managing the lists. We will be able to serve the newsletter subscribers much better now.

Thanks again,
[your name]

Hello [person’s name],

I am very happy with your graphic design work. The new logo and all that goes along with it (banners, etc.) look great. We have also received many compliments from readers. Having you on board for the graphics is wonderful and saves me so much time as I struggled with the design work. The site looks professional now!

You are the best!
[your name]

Dear [person’s name],

Thank you for maintaining the WordPress plugins and themes. The way you have been able to customize the theme has improved the customer experience on the site. Visitors are staying on the site 50% longer with your design improvements! I am looking forward to seeing the next round of improvements. And I can take comfort knowing that all plugins are being updated as soon as new versions are released.

[your name]

Dear [person’s name],

The landing pages you have created are wonderful! I thought I was good at them until you showed me what you can do! Enrollment in [course name] is up 20% just by the changes you made. I am thankful for your A/B testing abilities. The results are literally paying for the time to complete the testing.

Thanks Again,
[your name]

Heidi has been writing thank you notes for more than 30 years and is the author of A Modern Guide to Writing Thank-You Notes. Her goal is to help people write better thank-you notes by providing tips and examples.