Write an awesome thank you note with cheat sheet

This post includes tips for an awesome thank-you note along with a thank you note cheat sheet.

Gratitude is the basis for writing thank you notes and writing a thank you note is an easy way to show your gratitude to others. With a little bit of practice and intention your thank you notes will be awesome.

What makes a Thank You Note Awesome?

* Handwrite the note. Handwritten thank-you notes feel more personal. They will make more of an impact and leave a longer lasting impression. They take more time than an email, text, Facebook message, or tweet. Taking a few minutes to handwrite the note will make you stand out.

* Be specific in your thank you note. This is the #1 tip for awesomeness in your thank you note. Write exactly what you are thankful for and why you are appreciative. A generic thank you note that doesn’t include details, while it may be thoughtful, could leave the recipient wondering what you are thanking them for. Describe how you used the gift. If you received money say what you plan to do with or what you spent it on.

* Take your time and be intentional with the words you choose. Do NOT use words that you would never say in person to someone. The thesaurus is not always your friend.

* Spell words correctly. If you need to type out the thank you note in a program that includes spell check, allow for the extra time to do that.

* Write legibly. If the person can’t read your scribbles then it will be a waste of your time and theirs. If you tend to have messy handwriting, try writing your note slowly and focus on making it readable.

Thank You Note Cheat Sheet

Review these 5 steps and Pin it to Pinterest for easy reference later! Examples follow the cheat sheet. To save the cheat sheet,  you can right-click and choose “save as” to save the image. Or right-click and open the image in a new tab to print it.

Thank you note cheat sheet

Writing the AWESOME thank you note:

This template can be used for most gifts, services, help, etc.

Dear [insert name of gift giver],

Thank you for the [gift]. [Insert specific detail about gift]. [Insert optional one or two sentences about the gift of seeing the person again, etc.]

[Insert closing],[Sign your Name]


Dear Jennifer,

Thank you for having me over for dinner. I loved the meal and the homemade apple pie was delicious! I look forward to seeing you again soon.



Dear Mom,

Thank you for [insert book name]. I look forward to reading it soon. I am very touched that you remembered I wanted this book when I mentioned it a few months ago.

Thanks Again,


Dear Bob,

I appreciate your help with my flat tire this week. Since you came to my rescue I was able to avoid calling a tow truck. When I took the tire in for repair there was a nail in it! Thank you for taking time out of your day to help me out.

Best Regards,


More Information: I encourage you to read writing your first thank you note. It will go over mindset issues and more information on getting started.

I’ve also written an outline that goes over the 5 easy steps of how to write a good thank you note. If you are looking for examples of a specific topic check out the Contents page to see there is a post on that topic yet.

Heidi has been writing thank you notes for more than 30 years and is the author of A Modern Guide to Writing Thank-You Notes. Her goal is to help people write better thank-you notes by providing tips and examples.

10 thoughts on “Write an awesome thank you note with cheat sheet”

  1. Everything looks good to me. If people would look at this site they would definitely
    be informed about how to write any type of thank you note.
    With the holidays here now, more people should be thinking about writing thank you notes.

  2. great blog topic! Writing thank you notes is a lost art…but the good news about that is that for those of us who still do it, we stand out in the crowd! We still have our children write notes (like for Confirmation gifts) and have received many compliments about that. Great info!

  3. Heidi, I could really use your help writing a Thank you note for a memory bench that was donated with my fathers name on it to a kids play park in our city where my father worked for 35 yrs. The couple that donated it were long time friends of my father. I have searched for wording to help me out, but I can’t seem to find anything. It’s a beautiful bench & I really want to send a nice note.
    Thank you,

    • Hi Kathie,

      That is a nice and unique gift! I will send you an email and see if I can help as I don’t currently have any blog posts with for this kind of situation.


  4. Hi Heidi, My mom recently passed away and I want to thank a few people who touched our lives in her last years when she was going through treatment and then care at an assisted living facility. The blank thank you cards may have been a mistake as I’m having trouble coming up with the right thing to say.

    Thanks, Tricia

Comments are closed.