Church volunteer appreciation ideas and thank you notes

Some churches rely on volunteers to run programs (Vacation Bible School), Sunday School (or other modern-day names for classes), donuts and coffee, the nursery during services, minor maintenance, running the slides, sound, etc.

Yesterday’s post was dedicated to church musicians which may or may not be volunteers. Examples to thank your pastor are here.

Thanking volunteers with a small gift or thank you note will help them to know that their efforts are appreciated. They are doing things for the church community that take time. And in many churches, the 80/20 rule seems to apply with 20% of the people doing 80% of the work.

Volunteer appreciation ideas

  • For children’s programs, have the children make thank-you cards. They can use construction paper and write thank-you on them.
  • Pass out a small gift such as $5 or $10 gift cards to a local coffee place or restaurant.
  • Say “thank you” as much as you can. I always appreciate it when the parent(s) are picking up their child from the church nursery say “thank you”.
  • Look for ideas on Pinterest. This Volunteer Appreciation Gifts board has lots of ideas. Homemade items combined with a small gift seem to be popular.
  • Have a pizza party after a church service to thank all the volunteers.
  • Write a thank-you note to the volunteer (examples below). The note could be to your child’s class teacher or the person making the coffee.

The examples below are only the center part of a thank-you note. To see the complete layout, review the 5 easy steps to writing thank you notes.

Church volunteer thank you note examples

1. Thank you for making the coffee each week! I look forward to having a cup each week. I appreciate the time you take to arrive early and have it ready.

2. My daughter loves your class! You’ve been made learning Bible verses easy for her. She tells us about every detail of class during Sunday lunch.

3. Your dedication to the nursery is wonderful. I feel comfortable dropping off [kid name] when it’s your week in the nursery. I appreciate the break and being able to focus on the sermon.

4. I appreciate your time organizing all of the volunteers for each kids’ class on Sunday mornings. The new name tag system is working well and several parents have shared that is easy to use. Also, you are great at finding helpers and teachers as we rarely need a last-minute fill-in. Thank you for keeping everything running smoothly!

5. Thank you for helping run the PowerPoint slides every Sunday. It’s one of those tasks that most people don’t think about until it goes wrong! Fortunately, that doesn’t happen often as I know you prefer to help behind the scenes.

6. Thank you for running the PowerPoint Slides each week. The slides make it easier for me to take notes during the sermon and I know the younger generations appreciate having words to songs on the screen instead of looking a hymnal.

7. Thank you for donating your time and energy to paint the classrooms. They look so much better now and you saved the church from having to hire professional painters. Those funds will be dedicated elsewhere.

Thank you note for Vacation Bible School leader:

8. VBS was great this year! Thank you for organizing the activities and having food for the volunteers beforehand was wonderful. The children I brought benefited from the program. One family has decided to join our church!

9. Vacation Bible School was a huge success this year thanks to your efforts! We are lucky to have as our organizer as you are quite suited for the role. I overheard many kids telling their parents how much fun they had. And many of the children repeated the memory verse (from memory). They are not only having fun but also learning more about the Bible and Jesus.

10. My children enjoyed VBS this year! They love animals so the Noah’s ark theme was perfect for them.  Also, both kids can recite the memory verses and are able to share the Noah’s ark story. The crafts were great too!

How do you thank the volunteers at your church?

You may also like:

Pastor thank you note examples

Here are instructions from Wild Apricot to set up a Facebook page to help promote your church.

About The Author
Heidi has been writing thank you notes for more than 30 years and is the author of A Modern Guide to Writing Thank-You Notes. Her goal is to help people write better thank-you notes by providing tips and examples.